Venue – Data Privacy Day

Data Privacy Day usually takes place in the premises of the University of Luxembourg at the Belval Campus in the South of Luxembourg.

Once again, as in 2021, the 2022 event will be fully held online due to the COVID-19 pandemic.

Certificate of attendance can be provided on request.

Please fill out the information below to register for this event.

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PERSONAL DATA PROCESSING 
Information notice regarding the Processing of Personal Data related to the Data Privacy Day 2022 event - that will be held at the premises of the University of Luxembourg, MSA, Campus Esch-Belval on 28 January 2022 - and consent form. 

1. INTRODUCTION
 In accordance with Articles 12, 13 and 14 of the EU Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereafter the “GDPR”), this information notice (hereafter: the “Notice”) explains how the University of Luxembourg and the Restena Foundation collect, process and protect Personal Data in relation with your registration and participation at Data Privacy Day 2022, (hereafter the Event). The Notice covers the Processings made by the University of Luxembourg and the Restena Foundation as of your registration date until the end of Event.

 2. WHO ARE WE?
 The University of Luxembourg is a public higher education and research establishment, operating under the supervision of the Ministry for higher education. The Restena Foundation is the national research and education network of Luxembourg. The University of Luxembourg and the Restena Foundation, acting as promoters of the Event, are as joint- controllers, with regard to the processing of Personal Data. The University of Luxembourg has its official address at: MAISON DU SAVOIR 2, avenue de l’Université L-4365 Esch-sur-Alzette Phone number: (+352) 46 66 44 1 Internet address: https://wwwen.uni.lu/university The University of Luxembourg has appointed a DPO: reachable during working hours at dpo@uni.lu. Further information is provided on https://wwwen.uni.lu/university/data_protection. The Restena Foundation has its official address at: MAISON DU SAVOIR 2, avenue de l’Université L-4365 Esch-sur-Alzette Phone number: (+352) 42 44 09 1 Internet address: https://www.restena.lu 

3. WHAT PERSONAL DATA DO WE PROCESS? 
Any natural person providing Personal Data during the registration procedure is a Data Subject. The personal data processed are: Name, surname, E-Mail addresses. ---IP address 

4. HOW DID WE COLLECT PERSONAL DATA? 
Information you give us Your Personal Data will be collected on the Website hosted by the Restena Foundation during your registration to the Event and through Webex provided by the Company CISCO due to the remote holding of the event due to the pandemic. 

5. WHAT IS THE PURPOSE OF THE PROCESSING?
 The purpose of the Processing of Personal Data is to carry out your registration at the Event. 

6. ON WHICH LEGAL BASIS DO WE PROCEED YOUR PERSONAL DATA?
 The legal basis for in the processing is: Article 6(1) (a) of the GDPR: the data subject has given consent to the processing of his or her personal data for one or more specific purposes; The University of Luxembourg and the Restena Foundation will process your personal data based on your consent informed through the Notice as the processing of your personal data is necessary for the purposes described in article 5 of the Notice. Your participation to the Event is on a voluntary basis and you can withdraw your consent at any time by sending an email to communication@restena.lu. If you withdraw your consent you can still register on the morning of the Event however we cannot ensure a place available. 

7. WHO ARE THE RECIPIENTS OF YOUR PERSONAL DATA?
For organization, attendance and performance of the Event, the staff of Restena Foundation and University organizing the Event have access to your personal data. CISCO providing the remote tool for the conference which is called Webex will have access to your first name, last name and IP address to allow your attendancy. Additional information about their GDPR policy is provided here https://www.cisco.com/c/en/us/about/trust-center/gdpr.html

 8. DO WE TRANSFER YOUR PERSONAL DATA OUTSIDE OF EUROPEAN UNION? 
Your Personal Data are processed in Luxembourg. The Personal who could be transferred outside the European Union is your name, first name and IP Address due to the use of Webex for teleconferencing. The University of Luxembourg has concluded an agreement with CISCO including the Standard Data Protection clauses of the European Commission to ensure appropriate safeguard. 

9. HOW LONG DO WE STORE YOUR PERSONAL DATA? 
The Personal Data provided by the Candidate through your registration are kept until the Event and deleted one month after event schedule, unless if you have explicitly agreed, during your registration, to be contacted for future events. 

10. WHAT ARE YOUR RIGHTS WITH REGARD TO THE PROCESSING OF YOUR PERSONAL DATA?
 According to the GDPR, you benefit notably from the following rights: right to be informed, right to access your personal data, right to rectification, right to erasure, right to restrict the scope of the processing, right to withdraw consent, right to lodge a complaint. Further information is provided by the University of Luxembourg on https://wwwen.uni.lu/university/data_protection/your_rights. In practice, how can you exercise your rights? You may contact the University of Luxembourg and the Restena Foundation. The contact details are the followings: communication@restena.lu For further information about the processing of your personal data you can contact the Data Protection Officer at dpo@uni.lu. The University of Luxembourg and the Restena Foundation will collaborate to handle your request. 

11. HOW CAN YOU LODGE A COMPLAINT?
 If you consider that the Processing of Personal Data relating to you infringes the GDPR, you will have the right – without prejudice to any other administrative or judicial remedy – to lodge a complaint with the National Data Protection Commission (Commission Nationale pour la Protection des Données – CNPD). You may contact the CNPD: By post: 1, avenue du Rock’n’Roll Service des réclamations L-4361 Esch-sur-Alzette By phone: (+352) 26 10 60 -1 By Fax: (+352) 26 10 60 – 29 By using the contact form: https://cnpd.public.lu/fr/support/contact.html

I hereby confirm that I am at least 18 years old, I consent to the processing of my personal data for the purpose of the organisation and registration to the Event

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